Abbreviated version travel guidelines for all ACME Corporation US and Canadian employees traveling internationally and within North America.

Airport Parking

  • When traveling, lowest cost options should be considered including public transportation
  • Short term parking is not allowed
  • Utilize taxi service if more economical
  • Our preferred parking provider is Park ‘N Fly, daily rates will be reimbursable for up to $25 USD per day
  • Other off-airport parking lots may be considered if a Parking Spot is not available

Baggage Fees & Lost Luggage

Baggage fees

  • Employees are encouraged to use on-line check-in whenever possible.
  • Fees are reimbursable for 1 bag for a period of 2 nights or more; only if employee is traveling solely for business purposes.
  • Fees are reimbursable for 2 bags for a period of 5 nights or more; only if employee is traveling solely for business purposes.

Lost luggage

  • Lost luggage is the responsibly of the airline and procedures for filing claims of the carriers should be followed.
  • ACME Corporation is not responsible for loss of or damage to personal items.

In-Flight Internet & Phone Charges

  • Fees for in-flight Internet and phone charges are reimbursable up to the daily limits:
    • United States: $15 USD daily limit
    • Non U.S.: up to $25 USD daily limit
  • Combined hotel access and in-flight charges may not exceed the daily limit.
  • Annual passes for in-flight Internet are not eligible for reimbursement.

Emergency Contact Information

Worldwide emergency travel assistance services are available to you when traveling for business or pleasure in a foreign country or just 100 miles or more away from home. Our emergency travel assistance includes:

  • Hospital admission coordination
  • Emergency medical evacuation
  • Medically supervised transportation home
  • Legal and interpreter referrals
  • Prescription replacement assistance
  • Multilingual crisis management professionals
  • Medical referrals to Western-trained, English-speaking medical providers
  • Care and transport of unattended minor children

This card is not a medical insurance card.WW Emergency Services Card _II

Rental Vehicles

  • Check the vehicle for damages at time of check-in and return.
  • Do not accept the fuel purchase option at time of rental.
  • ACME Corporation employees renting a vehicle in the US for business purposes, are covered under the company’s international automobile insurance policy.
    • Decline all insurance coverage.
    • If traveling with non-ACME Corporation employee, PAI should be purchased.
  • ACME Corporation employees renting a vehicle in any other country other then the US and Canada MUST purchase the minimum automobile insurance coverage offered
  • Do not accept a vehicle with computerized navigation system option; may exceed basic rate.
  • In case of an accident:
    • Report to the rental care company
    • Whenever possible, obtain a police report


Reimbursable lodging expenses include:

  • Room charges and parking expenses, plus applicable taxes
  • Dry cleaning or laundry, out of town more than seven (7) days
  • Health club/gym fees of not more than $15 USD per day
    • if out of town more than three (3)days
    • only if hotel does not offer free health club/gym service
  • In-room food charges, within guidelines of daily per diem
  • Internet connection fees (if not included in rate). Reimbursable as follows:
    • United States: up to $15 USD daily limit
    • Non U.S.: up to $25 USD daily limit
    • Non-reimbursable expenses:
  • In-room movies
  • Telephone calls made from hotel room

Meals and Entertainment

  • Actual cost of breakfast, lunch, and dinner for the employee is reimbursable up to $40 USD per day.
  • Higher cost of living cities such as New York Metro Area, San Francisco Bay Area, Seattle, Los Angeles, Boston, or Chicago, cost is reimbursable up to $55 USD per day.
  • Excessive tipping is not reimbursable. Guidelines for tipping in the US:
    • Cabs: 10-15% of the fare
    • Luggage transfers: $1.00-$2.00 USD per bag
    • Meals: 15-18%
    • Valet parking/Hotel doorman: $1.00-$2.00 USD
    • Hotel housekeeper/room attendant: $1.00 USD per day
  • Follow local guidelines for international tipping.