ACME Corp. Travel Guidelines

• When traveling, lowest cost options should be considered including public transportation
• Short term parking is not allowed
• Utilize taxi service if more economical
• Our preferred parking provider is Park ‘N Fly, daily rates will be reimbursable for up to $25 USD per day
• Other off-airport parking lots may be considered if a Parking Spot is not available

Baggage fees

• Employees are encouraged to use on-line check-in whenever possible.
• Fees are reimbursable for 1 bag for a period of 2 nights or more; only if employee is traveling solely for business purposes.
• Fees are reimbursable for 2 bags for a period of 5 nights or more; only if employee is traveling solely for business purposes.

Lost luggage

• Lost luggage is the responsibly of the airline and procedures for filing claims of the carriers should be followed.
• ACME Corporation is not responsible for loss of or damage to personal items.

• Fees for in-flight Internet and phone charges are reimbursable up to the daily limits:
  • United States: $15 USD daily limit
  • Non U.S.: up to $25 USD daily limit
• Combined hotel access and in-flight charges may not exceed the daily limit.
• Annual passes for in-flight Internet are not eligible for reimbursement.

Worldwide emergency travel assistance services are available to you when traveling for business or pleasure in a foreign country or just 100 miles or more away from home. Our emergency travel assistance includes:

• Hospital admission coordination
• Emergency medical evacuation
• Medically supervised transportation home
• Legal and interpreter referrals
• Prescription replacement assistance
• Multilingual crisis management professionals
• Medical referrals to Western-trained, English-speaking medical providers
• Care and transport of unattended minor children

This card is not a medical insurance card.

• Check the vehicle for damages at time of check-in and return.
• Do not accept the fuel purchase option at time of rental.
• ACME Corporation employees renting a vehicle in the US for business purposes, are covered under the company’s international automobile insurance policy.
  • Decline all insurance coverage.
  • If traveling with non-ACME Corporation employee, PAI should be purchased.
• ACME Corporation employees renting a vehicle in any other country other then the US and Canada MUST purchase the minimum automobile insurance coverage offered
• Do not accept a vehicle with computerized navigation system option; may exceed basic rate.
• In case of an accident:
  • Report to the rental care company
  • Whenever possible, obtain a police report

Reimbursable lodging expenses include:

• Room charges and parking expenses, plus applicable taxes
• Dry cleaning or laundry, out of town more than seven (7) days
• Health club/gym fees of not more than $15 USD per day
  • if out of town more than three (3)days
  • only if hotel does not offer free health club/gym service
• In-room food charges, within guidelines of daily per diem
• Internet connection fees (if not included in rate). Reimbursable as follows:
  • United States: up to $15 USD daily limit
  • Non U.S.: up to $25 USD daily limit
  • Non-reimbursable expenses:

• In-room movies
• Telephone calls made from hotel room

• Actual cost of breakfast, lunch, and dinner for the employee is reimbursable up to $40 USD per day.
• Higher cost of living cities such as New York Metro Area, San Francisco Bay Area, Seattle, Los Angeles, Boston, or Chicago, cost is reimbursable up to $55 USD per day.
• Excessive tipping is not reimbursable. Guidelines for tipping in the US:
  • Cabs: 10-15% of the fare
  • Luggage transfers: $1.00-$2.00 USD per bag
  • Meals: 15-18%
  • Valet parking/Hotel doorman: $1.00-$2.00 USD
  • Hotel housekeeper/room attendant: $1.00 USD per day
• Follow local guidelines for international tipping.